Filling Out Event Details

Modified on Tue, Apr 18, 2023 at 12:58 PM

Entering as much information for your event as possible greatly increases your event's reach or its ability to be seen by the appropriate/targeted audience(s).  Submitting your event more than 7 days away might increase the chances of your event being cycled and seen in the calendar.

1. Main Info (REQUIRED): Title of your event

2. Description (REQUIRED):  Make sure to provide a brief yet detailed summary on what your event is about.

3. Status: Lets the audience know if this event is Live (will be happening), Canceled (no longer happening), Postponed (happening at a later date), or Sold Out (for events in which tickets are required).

4. Schedule

  • Start Date:  Day, Month, and Year of when this event will take place
  • Start Time:  Time of day the event will occur
  • End Time:  Time of day the event will end
  • Repeating:  options for a recurring event

Summary: Be sure to click Add Above to Schedule button when you have filled out the above Schedule information. If you have the same event that occurs at different times of the day or different days period, be sure to Add Above to Schedule for each entry.

5. Location

  • Experience: Indicate whether your event is In-Person, Virtual, or Hybrid
    • If your event is Virtual, you will have the option(s) to enter in dial-in instructions (if applicable) and any streaming event information (if applicable).
  • Place: begin typing the name of the building where the event will be held.  Options will begin to populate, based on our Campus Map. This will auto-populate the Place and Address fields based on the Campus Map information.
    NOTE: If you do not see the desired Place, please send a message to
  • Room: be sure to include the room number of the building you are having your event (if applicable).

6. Additional Details

  • Keywords: Enter relevant words that will help to increase search engine page ranking.
  • Hashtag:  Enter the chosen hashtag for your event.  This is limited to ONE (1) hashtag.  The hashtag symbol ("#") will be entered automatically, so DO NOT use the hashtag symbol.
    For example, enter morganstateu, and not #morganstateu.
  • Event Website:  Enter the web address/URL if your event has a web presence for additional information/content (if applicable).
  • Contact Person (REQUIRED):  Enter the name of the point of contact for this event.
  • Contact Email (REQUIRED):  Enter the email address of the point of contact for this event. 
  • Contact Phone:  Enter the phone number of the point of contact for this event.

7. Photo: using a photo will add a nice design element to your event.  The photo size can be up to 1920 pixels wide by 1080 pixels high (1920x1080).

8. Filters:  these options should be used as detailed but as appropriate as necessary.

  • Event Type: chose the option that best fits your event.
  • Audience: chose the audience(s) that your event is targeted to
  • Topic: If your event type has a specific topic, please chose the option(s) that describe that
  • Department: Select the unit/area that is hosting this event (this will apply to academic & administrative units)
  • Group: Select the student/academic group that is hosting this event (this will apply to academic areas & student groups)
    NOTE: Student Groups should have prior authorization from the Office of Student Life & Development prior to submission.

9. Ticketing: If applicable, enter cost and any additional ticketing information for your event.

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